hotel

Searching for Hotel Properties (Hotel List)

The Hotel Booking Tool is a script that provides graphical screens to search for hotel properties and select room/rate options.

Displaying the Hotel Booking Tool

  1. To display the Hotel Booking Tool, use one of the following options:
  • From the Reservations menu select Hotel Booking Tool.

  • From the interactive calendar.

To open the Hotel Booking Tool:

  • Select the check-in and check-out dates, then right-click on the date to display the options.
  • Click Hotel to launch the Hotel Booking Tool in the Smart Panel. The dates from the calendar pre-populate the date fields in the Hotel Booking Tool.
  • From the Quick Keys.

To open the Hotel Booking Tool:

Click the Hotel Booking Tool link, or type the code #HTLin the Entry field.

  • From a segment number in the PNR Viewer.

To open the Hotel Booking Tool:

  • Click the segment number to display the links to the Car Booking Tool and the Hotel Booking Tool.
  • Click the Hotel Booking Tool link to launch the script in the Smart Panel.

Using the Hotel Booking Tool

The Hotel Booking Tool is displayed in the Smart Panel.

Tip! If you open the Hotel Booking Tool from an air segment in the PNR Viewer, the fields for locations, dates, and city/airport codes are automatically pre-populated from the itinerary.

  1. In the Search Hotels By list box, select a search location type to search for a hotel property.

The search fields in the Hotel Booking Tool also changes depending on your selected location type.

Searches for hotel properties within one mile of a requested address.

  1. In Search Hotels By, select Address/Postal Code.
  1. Optional. In Airport or City Code, enter the a city/airport code for the address. You can enter a city/airport code or a city code that is not associated with an airport. For example: NYC, MAN, or SCL.

Tip! This step is required only if you do not enter a city name in Step 6.

  1. In Partial or Full Street Address, enter a full street name or partial street name. For example: 123 Main Street or Picadilly Place.

Tip! You can enter only a street name if you do not know the street number. However, a more complete address results in more accurate responses.

  1. In Country, select the country of the hotel property. By default, the country assigned for your SID displays.
  2. Optional. In City Name, enter a city name. For example: New York City or Manchester.

Tip! This step is required only if you do not enter an airport or city code in Step 2.

  1. In Zip/Postal Code, enter a ZIP or Postal Code for the address, if applicable for the select country.
  2. Optional but recommended. In State or Province, add a state or province code, if applicable for the selected country. For example: CA (United States), NSW (Australia), or

Searches for hotel properties in the requested postal code or ZIP code.

  1. In Search Hotels By, select Address/Postal Code.
  2. Optional. In Airport or City Code, enter the a city/airport code for the address. You can enter a city/airport code or a city code that is not associated with an airport. For example: NYC or MAN.

Tip! This step is required only if do not enter a city name in Step 6.

  1. In Country, select the country of the hotel property. By default, the country assigned for your SID is displayed.
  2. Optional. In City Name, enter a city name. For example: New York City or Manchester.
    This step is required only if a city or airport code is not entered in Step 2.
  3. Optional. In Zip/Postal Code, enter a ZIP or Postal Code for the address, if applicable for the select country. For example: 82714 (United States) or V8R 4L1 (Canada).
  4. Optional but recommended. In State or Province, add a state or province code, if applicable for the selected country. For example: CA (United States)or NSW (Australia).

Searches for hotel properties associated with the requested airport code.

  1. In Search Hotels By, select Airport Code.
  2. In Airport or City Code, enter an IATA airport code. For example: ORD, DWC, or NRT.

As you type a city code, city name, airport code, or airport name, a list of similar names is displayed. Click the desired name.

Searches for hotel properties in the requested city code.

  1. In Search Hotels By, select City Code.
  2. Optional. In City Code, enter an IATA city code or a city name. This code can be for a city with an associated airport, or for a location that does not have an airport. For example: CHI, DXB, or TYO.

As you type a city code, city name, airport code, or airport name, a list of similar names is displayed. Click the desired name.

Searches for hotel properties associated to a specific location within city or metropolitan area. Reference points are plotted by latitude and longitude, and can be selected by either:

  • The type of location.
  • A specific location name.

References points can include locations such as area attractions, business centers, hospitals, or government offices. For example, reference points associated with Calgary, Canada include: Calgary International Airport, the Banff National Park Entrance, the Calgary Zoo, the Convention Centre, Foothills Stadium, the IBM corporate location at Fifth Avenue, Mt. Royal College, the University of Calgary, and Lake Louise.

  1. In Search Hotels By, select Reference Point.

  2. In Search Reference Point By, select Type or Name.

  1. In Airport or City Code, enter an IATA City or Airport code. For example: ORD, DXB, or TYO.

As you type a city code, city name, airport code, or airport name, a list of similar names is displayed. Click the desired name.

  1. In Select Reference Point Type, select a type from the list.

  1. In Airport or City Code, enter an IATA City or Airport code. For example: ORD, DXB, or TYO.
  2. In Select Reference Point Type, type the name of a location, such as EIFFEL TOWER, TAJ MAHAL, or

If there is more than one reference point with the same or a similar name, select from the Select Reference Point list that displays after you click CONTINUE. For example, requesting the name CAPITOL displays a list of cities, state capitol buildings, theaters, national parks, and other locations that contain the word CAPITOL.

Searches for hotel properties associated with the requested airport code.

  1. In Search Hotels By, select Property Code.

  1. In Property Code, Enter the unique property code of the hotel.

Tip! Searching by property code overrides all other search modifiers.

Searches for hotel properties associated by property name.

  1. In Search Hotels By, select Property Name.

  1. In Airport or City Code, enter an IATA City or Airport code. For example: ORD, DXB, or TYO.
  2. In Property Name, enter a full or partial property name.

Select from hotel property codes that you store. Only properties included in the selected favorites are displayed in the response.

  1. If you do not already have a My Favorites list, create at least one list of favorite hotel properties for one or more city or airport codes.
  1. Click Settings at the bottom of the Hotel Booking Tool screen to display the Display Settings screen.
  2. Click Create My Favorite Hotels.
  1. In Search Hotels By, select My Favorites.
  2. Click the Select a Favorite drop-down arrow to select one of your My Favorites lists.

  1. In Check In Date, add the arrival date for the hotel stay.
  • Enter a date in DDMMM format. For example: 07MAR and 24JUL.
  • Click the Calendar icon to select a date from the calendar pop-up.
  1. In Check Out Date, enter or select the departure date for the hotel stay.
  2. In Guests, enter the number of guests for the hotel stay.
  3. In Rooms, enter the number of rooms for the hotel stay.
  4. Optional. In Distance and Direction, enter the distance and/or direction the center of the search location that you selected in Step 1.
  1. W returns properties that are west, northwest, and southwest of the search location with no distance limits.
  2. 5 returns properties within five miles or kilometers in all directions from the search location.
  3. 10SE returns properties within 10 miles southeast of the search location.
  1. Optional. In Chain/Loyalty Codes, enter a two-character chain code to limit the hotel response to that chain. A maximum of three codes are supported.
  2. Optional. In SecuRate/Plan Codes, enter negotiated rate codes.

Hotel associates have specific negotiated rates that are only available to certain businesses, travel agencies, or individuals. Because these rates must be secured to the locations authorized to use them, they are sometimes referred to as SecuRates.

The SecuRates are stored in a Rate Access Security Table (RAST). This table determines which users are able to retrieve the SecuRate and update or display the RAST. Subscribers and Hotel Associates have the capability and responsibility of updating the RAST.

See KB0015472 in the Travelport Knowledge Base for more information about Securate Codes.

  1. Optional. By default, hotel properties are returned regardless of availability. Select Display Available Hotels Only to return only hotel properties that are available for your search dates.
  2. Optional. Select Display Net Rates Only to return only rates that do not include a commission or other markup.
  3. Optional. Click More Options to request additional hotel search options.
  4. Optional. Click Settings to change the hotel settings that affect how your Hotel List response is displayed. These settings include options for the number of move downs, hotel images, and rate ranges.
  5. Click CONTINUE to display the Hotel List of properties that meet your search request.

Or, click the Delete icon to clear your entries and begin your search again.

 

Requesting Additional Hotel Search Options

Click More Options at the bottom of the Hotel Booking Tool screen to add one or more of the following search options.