Seats

Seats are available for many NDC airlines and for GDS carriers that support seats. Some NDC carriers allow seats to be chosen before booking and some carriers only allow seats to be chosen after booking. Refer to the FAQs for a list of airline-specific knowledge base pages for more details.

Agents can access seat maps and select and book free and paid seats for their single or multi-passenger bookings. For the best user experience, it is recommended for the agents to use the graphical flow to display and book seats or bags.

You can add seats: 

For NDC seats, the DI lines are updated to show selected seats and any EMDs associated with paid seats (NDC only). EMDs are also indicated in the graphical booking file.

You can cancel or modify seats if needed and if supported by the carrier.

Preview seat map

  1. In flight search results, select Preview available seats to view the seat map for a flight.

  2. If available, the seat map displays. Hover over a seat for an informational window about that seat.

  3. Select Go back at the top of the window to return to the list of flight search results.

 

Select seats prior to booking

Important:

  • Free seats (both NDC and GDS) and paid seats (NDC only) are available prior to booking.

  • For NDC and GDS bookings, both free and paid seats can be added to held or ticketed bookings.

  • For NDC and GDS bookings, paid seats can be canceled (if allowed by the airline) using the GUI seat map. However, refunds are not provided for paid seats.

  • When paid seats are selected, the same form of payment is used for the ticket and the seats.

  • Currently AA only accepts credit/debit card as form of payment for seats. If Cash is used, the ticket will be fulfilled but the seats will remain on hold and canceled upon carrier decision.

  • UA does not allow canceling of free or paid seats. The seat needs to be replaced with another seat. Seat changes are allowed on ticketed bookings only.

  • For BA, when adding a seat to an existing held booking, the agent must first put the seat on hold then issue payment for the air segments and seat.

  • At this time, FQTV needs to be included after the booking is committed with the airline.

  • The booking class in the passive segment is interactive, indicating that the agent can book seats for the flight. However, NDC seats must be added to the NDC order via the NDC graphical interface (if seats are supported by the NDC carrier).

  1. Once the last leg of the trip is selected, if the carrier supports seats, the Extras panel displays.

  2. Select the + icon for Seats to add seats.

  3. If selecting seats prior to booking and if the booking file does not contain passenger information or has a passenger mismatch, a form displays to enter the information that is required prior to selecting seats. Complete the fields and select Confirm details. This form cannot be used to add information for infants (passenger type INF/INS).

  4. The seat map displays for the first segment. Hover over a seat to show seat details. Free and paid seats are indicated by different colors.
    Note: Prior to booking, free seats are available for both NDC and GDS offers. Prior to booking, paid seats are available only for NDC offers. After booking, paid seats are available for both NDC and GDS offers.

  5. Select seats for the first segment.

  6. If you have multiple segments, select the next flight segment and select seats.

    As seats are selected, the right panel displays the selected seats and any associated cost.

  7. Once you have selected seats, select Save.

  8. The Extras panel displays with the chosen seats and any associated cost. You can modify the selected seats or choose Add-Ons if they are offered by the carrier.

  9. Select the Review and confirm button. The Fare Details section is updated with any costs associated with the selected seats.

  10. You can now Hold or Ticket. If you select Ticket, a confirmation dialog displays for you to verify that you want to close the booking. Once a booking is ticketed, you cannot add or modify other ancillaries. Select Pay and close the booking to ticket. Refer to Booking for more information.

Select seats after booking or ticketing

  1. Display the graphical booking file.

  2. Select the + icon to add seats.

    • If you are adding seats before ticketing, on the Review and confirm panel, scroll down to the Add extras section under Fare Details and select the + icon to add seats.

    • If you are adding seats after ticketing, select the Reservation section, then scroll down on the right panel to the Add extras section under the itinerary information and select the + icon.

  3. Choose seats for each segment, as described above in steps 4-9.

  4. Select Book and pay to confirm your selections.

 

EMDs

EMDs are issued for paid seats. If you have issued tickets, instantly generated EMDs are indicated by a message in the Seats card for paid seats.

Hover over the i to display EMD numbers.

When an EMD is not generated instantly at ticketing

  • An information banner displays with the message Flight(s) successfully booked and ticketed. Your flight(s) booking will be confirmed by the airline after the EMDs have been created.

  • The message Applicable EMDs are pending displays at the bottom of the seat card.

    Hover over the i to review the message that EMD processing may take up to 10 minutes and to retrieve the booking file for updates.

DI lines for NDC seats

Following a successful seat confirmation, agents can find their seat selections by viewing the DI Lines, viewing the Seats details on the confirmation page, or re-launching the seat map to view their selections.

Free seats example

For DI Line guidelines, please see the DI Lines - Add free seats section.

FREE TEXT #TAS01#DAS/P01/S01/SEAT/15A/0.00
FREE TEXT #TAS01#DAS/P02/S01/SEAT/15B/0.00

Paid seats example

Seat selection and cost displays for each passenger.

FREE TEXT-#TAS01#DAS/P01/S01/SEAT/30B/10.00
FREE TEXT-#TAS01#DAS/P02/S01/SEAT/30A/10.00

EMD information for non-free seats displays.

FREE TEXT-#TAS01#EMD/P01/08118177758106/SEAT 30B/AUD/10.00
FREE TEXT-#TAS01#EMD/P02/08118177758110/SEAT 30A/AUD/10.00

Cancel or modify seat selection

Important: Paid seats can be canceled (if allowed by the airline) using the GUI seat map. However, refunds are not provided for paid seats after ticketing.

Modify is available from free to paid, paid to paid, and paid to free seats through the GUI seat map for NDC held and ticketed bookings for carriers UA, AA, and QF on Travelport+ only.

Paid seats can be canceled (if allowed by the airline) using the GUI seat map. However, refunds are not provided for paid seats when canceled after ticketing.

Exception: At this time, UA does not allow canceling of free or paid seats. The seat needs to be replaced with another seat. Seat changes are allowed on ticketed bookings only.

To cancel or modify seats:

  1. Retrieve the booking file.

  2. Select the Reservation section, the scroll down on the right panel to the Add extras section under the itinerary information and select the edit seat icon.

  3. The seat map displays with your prior seat selection. Select the segment and traveler for which you want to modify a seat.

  4. Modify the seats: 

    • To cancel a seat, select the X in the Seats summary card or remove the booked seat by selecting it again from the seat map. Important: Refunds are not provided for paid seats after ticketing.

    • To change a seat, select a different seat for the selected passenger.

  5. Select Save.

  6. The Extras panel displays with the updated seat selection. Select the Review and confirm button.

  7. The Fare Details section is updated with any costs associated with the selected seats. Select Book and pay.