Unapplying Items

If you have mistakenly applied money or an adjustment to the wrong invoice, you can unapply without having to delete or edit.

Do not unapply a check or receipt that you need to void. Voiding will unapply automatically. If you attempt to unapply a provider check before voiding it, you receive a Provider Check Warning Message.

To unapply open items:

1. On the Accounts submenu, click Adjust Accounts. Alternatively, click the Adjust Accounts () icon on the GlobalWare icon toolbar.

   The Adjust Accounts screen appears.

2. Enter the account ID for which you wrongfully applied the amount.

3. Enter the adjustment date for entry into the general ledger (which defaults to today's date).

4. Click SEARCH to display a list of all open items on the account.

5. Click UNAPPLY.

   The Unapply Funds screen appears.

   Unapply Funds screen

   

6. Enter search criteria to find the item(s) you want to unapply. Click OK.

7. Double click the item(s) from the search results that you want to unapply. Click OK.

   The amount is unapplied and should appear as an open item on the Adjust Accounts screen.

Notes:

• Use this function to adjust items you have applied Adjust or credits you applied in Post Deposit. If you applied the item in Commission Tracking, use Commission Tracking to un-receive the item.

  Use the GL Edit & Query function to determine where an item was applied. On the GL Edit & Query screen, specify the pay ID in the search criteria area of the screen and click SEARCH. After the query retrieves the item, notice the Sr column on the far left. S means it was applied in Commission Tracking. A means it was applied in Adjust. R means it was applied in Post Deposit.

• If you are going to void a check or cash receipt, do not unapply them first. Instead, use the Void/Delete or Void Cash Receipt function, which automatically unapplies the check/receipt, makes the appropriate accounting adjustments, and voids the check/receipt.
• If you apply an invoice to another invoice (sale to refund) and you need to unapply, you must unapply each item separately. (Unapplying an invoice that has been applied to another invoice does not unapply the other invoice; it creates a new on-account item.) After you have unapplied both invoices, apply the two new on-account items to each other.