Invoices for Group Passengers

As with non-group invoices, you might need to enter an invoice for a group passenger manually if it did not interface, or you might need to edit or void an invoice. You can also create and edit the passenger from the invoice.

Group information – group ID, party ID, and sale type (group or retail) – and the Edit Passenger option are on the More dialog box.

Note: If you are adding air and non-air items for a passenger that does not have a group passenger record, add the air item and its segments first. GlobalWare will prompt you to create a group passenger if it does not exist already. When you create a group passenger in this way, the air segments will be copied to the group segments table if you create it from the air invoice.

Follow these steps:

  1. Use the Invoice screen to enter the invoice data. For more information, see Using the Invoice Screen.
  2. If there are air segments, clickSegments to enter them. For more information, see Segments Screen.

  3. In the Group area on the Invoice screen, provide the following:

    • In the Sale field, select G (for Group) if true group accounting should be used to account for the invoice item.
    • In the Group ID field, specify the group identifier.
    • In the Party ID field, specify the party identifier. Generally, this identifier is the same as the value in the PNR Locator field. For more information, see Group Functionality Terms and Concepts.
  4. Click Pax Info button if you want to add a group passenger record or edit the existing record.
  5. If the passenger record does not exist, a confirmation prompt appears. Click Yes.

  6. If you are adding a passenger and this invoice item has travel type air, a prompt to create the group segments appears. Click Yes to add the flight segments to the passenger’s group record.