Accounting for Non-Air Transactions

Two types of non-air transactions exist:

• Transactions that involve actual sales, which are accountable (affecting receivables, payables, or both).
• Transactions that are reservation-only transactions, which do not affect accounting.

Worldspan-booked cars and hotels are stored as reservation-only transactions (GlobalWare settlement type T [Tracking]).

Cars and hotels booked manually in a TVL segment are stored as Tracking items if the amount is entered in a rate-type amount field (for example, /RG-).

Cars and hotels with a sale-type amount (for example, /FDA-) are stored as an accountable transaction (for example, for a hotel deposit). Other non-air items (tours, cruises, service fees, insurance, and so forth) are stored as accountable transactions. The settlement type stored is I (individual payment invoice). This can be overridden with the *NA format.

If the TVL segment does not include one of the amount formats that GlobalWare stores, the segment is ignored.

Use standard formats for Worldspan-booked cars and hotels. The following sections explain how to enter TVL segments so that invoice items are stored in GlobalWare.