Secure Flight Documentation (APIS)

Advance Passenger Information Security (APIS), also known as Secure Flight Passenger Data, provides security information to customs and immigration officials.

APIS is an industry standard and IATA requires airlines to provide this information and in APIS SSRs. There are three types of SSR codes:

• DOCS for passport and Secure Flight information
• DOCA for address information
• DOCO for visa, redress number, known traveler number, or place of birth information

For more information, see KB0015453 in the Travelport Knowledge Base Also known as ASK Travelport or MyTravelport..

Checking for Secure Flight Information Requirements

Enter V* to check for secure flight information in a booking. If TSA SECURED FLIGHT is returned, Secure Flight information is required for travelers in the PNR.

Adding Secure Flight Information

In Smartpoint, there are two ways to enter and manage Secure Flight information:

• From the Secure Flight Documentation screen in the Smart Panel.
  
• As cryptic commands. For more information, enter HELP APIS, INFO APIS, HELP DOCS, or INFO SECURE FLIGHT, or see KB0015453 in the Travelport Knowledge Base Also known as ASK Travelport or MyTravelport..

To add Secure Flight Passenger Data in the Secure Flight Documentation screen:

1. Confirm that a flight is added to the PNR. Secure Flight Information cannot be added to a PNR that does not contain at least one air segment.
2. Confirm that passenger Name information was entered for each passenger in the PNR.
3. From the INFORMATION menu, select Secure Flight Info.

The Secure Flight Documentation screen displays in the Smart Panel.

4. In Select Item, select one or more radio buttons to complete the desired secured flight documents. For all screens, a red asterisk * indicates required information.

Screen	SSR	Description
Documentation	DOCS	Passenger information, including name, date of birth, and gender. (Required for TSA Secure Flight information.) Passports and other primary documents. Primary Documents Alien Registration Card Approved non-standard identity document Merchant Mariner Card Military Card US Naturalization Card Passport Card Passport Permanent Resident Card Refugee Travel Document SENTRI and NEXUS Cards Visa
Other	DOCO	Optional TSA information and secondary documents: Redress number Known traveler number Visa
Address	DOCA	Addresses for traveler's residence and destination.
Contact	DOCA	Contact information for destination.

 

Documentation (DOCS)

Personal Information

Personal information is required for Secure Flight (APIS) for:

• All flights with an origin or destination in the United States.
• All flights that travel in US air space.

The traveler's name, gender, and date of birth must match exactly to the identification information on the document that the passenger will use for travel, such as passport, driver's license, or birth certificate.

1. In Gender, select the traveler's gender.

Note: If the traveler's gender is Undisclosed (U) or Unspecified (X), use cryptic commands to enter Secure Flight data.

2. Optional. Select Infant if the traveler is an infant under 12 months of age.
3. In Date of Birth, enter the traveler's date of birth in DDMMMYY format. For example: 02MAY33 or 21APR93.
4. In Name as it appears on Document, enter the traveler's first, middle, and last names.

Document Information

Primary document requirements vary depending on the flight and traveler.

Note: Passport data is not required for Secure Flight data in the United States. Currently, ticketing will not be inhibited if passport information is not present.

1. Click the Document Type arrow to select from Passport, Crew Certification, Identity Card, and other applicable forms of identification.
2. Enter the Document Number and Expiration Date.
3. In Nationality, select the traveler's country of citizenship.
4. Select Issuing Country for the document.
5. When all fields are complete, click CONTINUE.

Other (DOCO)

Personal Information

The traveler's name must match exactly to the identification information on the document that the passenger will use for travel, such as passport, driver's license, or birth certificate.

1. If required. In Place of Birth, enter the traveler's city of birth and select their country of birth.
2. In Name as it appears on Document, enter the traveler's first, middle, and last names.

Document Information

For secondary document information, the requirements may vary by airline. However, for all airlines, the Document Type and Document Number fields must both be completed.

1. In Document Type, select from:

Known Traveler Number

Also known as a Global Entry Pass ID Number.

A Known Traveler Number is assigned by the US Department of Homeland Security (DHS) to facilitate passenger clearance. A Known Traveler Number is assigned to passengers that participate in programs including: TSA Pre✓™ Application Program (TSA Pre-Check), Global Entry, NEXUS, and SENTRI.

A Known Traveler Number can contain alphanumeric characters.

Redress Number

A traveler who believes that they have been mistakenly matched to a name on the US watch list, and has subsequently experienced difficulties when flying to/from the the United States, can apply for redress through the Department of Homeland Security DST Redress Inquiry Program (DHS TRIP).

The traveler is assigned a unique Redress Number. Secure Flight uses this Redress Number to prevent future misidentifications for any passenger who may have a name that is similar to an individual on the watch list.

An SSR DOCS is also required for each passenger with an SSR DOCO that contains a Redress Number.

Visa

Enter a visa number.

Address (DOCA)

Address Information

Enter destination and/or residence addresses. This information may be required for specific secondary documents.

Contact (DOCA)

Contact Information

Enter contact name and phone number.

Note: If the traveler refuses a request to provide contact information, select Contact Information Solicited but Refused.

5. When data for all desired SSRs is entered, click CONTINUE.

As applicable, any new DOCS and DOCA SSRs are added to the PNR/Booking File. This example shows a DOCO SSR with visa information added to the PNR.

Displaying Secure Flight Information

To display Secure Flight Information in a PNR:

Click or enter *G.

Modifying Secure Flight Passenger Data for Direct Payment Carriers

For Direct Payment Carriers that support modifications, APIS data can only be added or modified when:

• Booking.
• Modifying either an outbound or inbound air segment.
• Changing passenger name information.

Exception: Easyjet allows a stand-alone modification to the PNR.

If APIS data is present in an updated PNR, Smartpoint sends or re-sends this data when a passenger name or air segment is added or modified.