Reconciliation Procedure Overview

This section describes briefly the procedures for setting up CCR and reconciling credit card transactions against GlobalWare transactions.

1. Set up your CCR accounts.
2. Import the transactions for one CCR account and credit card account.
3. Reconcile the transactions.
4. Print the reports and review the results.
5. Make corrections as necessary.
6. Repeat steps 3 through 5 until the reports are as correct as possible.
7. Remove the reconciled transactions.
8. Repeat steps 2 through 7 for any other credit card accounts this account uses.
9. Repeat steps 2 through 8 for any other CCR accounts.

Import the Transactions

If the credit card company provides transaction data by means of secure download, use the CCR Import, Reconcile and Report function to import both the transactions from secure download and the GlobalWare transactions into the CCR Transaction table. For details, see Importing, Reconciling, and Reporting in CCR.

If a corporate customer does not provide transaction data by means of secure download, manually enter the credit card transactions (see Maintaining CCR Transactions), and then use the CCR Import, Reconcile and Report function to import GlobalWare transactions. For details, see Importing, Reconciling, and Reporting in CCR.

Reconcile Transactions

CCR reviews transactions in the CCR Transaction table and categorizes each transaction as one of the following:

• Reconciled transaction
• Unreconciled transaction from this period
• Previously unreconciled transaction (from a previous period)

You can reconcile when you import transactions or at a later time.

Print the Reports

CCR generates four reports that list reconciled and unreconciled credit card transactions and GlobalWare transactions. You can print reports when you import transactions or at a later time. After you print the reports, examine them for billing errors and other mistakes.

You can customize the Credit Card/GlobalWare Reconciliation Report by CCR account.

Make Corrections

Correct any errors you can.

Purge Transactions

After you have made all corrections, reconciled again, and printed the final reports, use the Purge Transactions function to remove unreconciled transactions.

CCR retains any unmatched transactions so that they can be reconciled at a later time.

If you decide an unreconciled transaction will never be reconciled, you can purge it manually.