Adding Agent Commission Setups

To add an agent and set up the agent's commissions:

  1. On the Edit Agent Commission File screen, click ADD.

    An area to add an agent (edit area) appears in the lower part of the Edit Agent Commission File screen.

    The following table describes the fields in the edit area on the Edit Agent Commission File screen.

    Field Description

    Agent

    Sine code of the agent.

    To find and select an agent, click the lookup () button. The Employee screen appears. For details, see Using the Lookup Buttons and Screens.

    Note: This field is not active when editing agent commission setups.

    Pay on Travel Type

    Type of travel for which the agent receives commission.

    Preferred Prov

    Preferred provider status for which the agent receives commission. Choose from the following preferred provider statuses.

    Preferred Provider Status Description

    All

    All provider statuses (includes Neutral, Preferred, and Discouraged). If you do not select a preferred provider status, this is the default status.

    Discouraged

    Discouraged provider status.

    Neutral

    Neutral provider status (neither Preferred nor Discouraged).

    Other Non-Pref

    Other non-preferred provider status (includes both Neutral and Discouraged).

    Preferred

    Preferred provider status.

    For each agent travel type, you can set up commissions for more than one preferred provider status with the following restrictions:

    • You can set up one to three separate commissions for Neutral, Preferred, or Discouraged, or
    • If you set up a commission for Other Non-Pref, you can also set up one for Preferred only (not Neutral or Discouraged), or
    • If you set up a commission for All, you cannot set up any other commissions for the travel type.

    Date Type

    Type of dates to use in the Start and Stop fields. Choose from the following date types.

    Date Type Description

    Invoice Dates

    Date of invoice.

    Travel Dates

    Date of travel (departure).

    Commission Received

    Date on which commission is received from the provider.

    Cash Received

    Date on which payment was received from the customer.

    Start Paying

    Beginning date of a range of dates during which the agent can receive commissions. Use this date in conjunction with the Stop date to define a range. The DT field indicates the type of date that applies to this field.

    Stop Paying

    Ending date of a range of dates during which the agent can receive commissions. Use this date in conjunction with the Start date to define a range. The DT field indicates the type of date that applies to this field.

    Booking Agent Pay/On

    Method of calculation for booking agent commissions. The calculation method you specify is applied to the amount in the Pay - $ or % field immediately to the right of this field.

    Calculation Method Description

    Base Fare

    Percentages are multiplied by the base fare in the invoice items where the agent's sine code appears in the appropriate field. For example, if you enter 2.00 as a percent in the Pay - $ or % field and the base fare is $500.00, the agent’s commission is $10.00.

    Commission

    Percentages are multiplied by the commission amount in the appropriate invoice items. For example, if you enter 25.00 as a percent in the Pay - $ or % field and the commission amount is $50.00, the agent's commission is $12.50.

    Fixed Amount

    Amount of commission for any appropriate invoice item is the dollar amount entered in the Pay - $ or % field. For example, if you enter 0.50 in the Pay - $ or % field, the agent receives 50 cents for each appropriate invoice item.

    Pay - $ or % (for the Booking Agent Pay/On field)

    Amount used by the method of calculation specified in the Booking Agent Pay/On field. Specify a percentage amount for base fare and commission methods of calculation, or a monetary amount for the fixed amount method of calculation. Do not use special characters in this field.

    Ticketing Agent Pay/On

    Method of calculation for ticketing agent commissions. The calculation method you specify is applied to the amount in the Pay - $ or % field immediately to the right of this field. For available calculation methods, see the Booking Agent Pay/On field description.

    Pay - $ or % (for the Ticketing Agent Pay/On field)

    Amount used by the method of calculation specified in the Ticketing Agent Pay/On field. Specify a percentage amount for base fare and commission methods of calculation, or a monetary amount for the fixed amount method of calculation. Do not use special characters in this field.

    Selling Agent Pay/On

    Method of calculation for selling agent commissions. The calculation method you specify is applied to the amount in the Pay - $ or % field immediately to the right of this field. For available calculation methods, see the Booking Agent Pay/On field description.

    Pay - $ or % (for the Selling Agent Pay/On field)

    Amount used by the method of calculation specified in the Selling Agent Pay/On field. Specify a percentage amount for base fare and commission methods of calculation, or a monetary amount for the fixed amount method of calculation. Do not use special characters in this field.
  2. To define the first travel type for commissions, complete the fields in the edit area as appropriate. Make sure the new agent's sine code is in the Agent field.

  3. Click SAVE.

    The new agent is added and the travel type that you defined appears in the Defined Travel Types grid.

  4. To define more travel types for the new agent's commissions:

    1. Double-click a travel type record in the Defined Travel Types grid.

      Tip: Select the travel type record that is most similar to the one you will be creating. For example, if the setup for hotels is most similar to the way you have already set up cars, select the car record to set up hotels.

      The edit area appears on the Edit Agent Commission File screen.

    2. In the Pay on Travel Type field, select the desired travel type. It must be different than travel types already defined for the agent.
    3. Complete the fields in the edit area as appropriate.

    4. Click SAVE.

      The travel type that you defined appears in the grid.

    5. Repeat these steps for each desired travel type.

After you have created all travel types for the new agent, set up the next agent by cloning. When you click CLONE, all travel type records for that agent are copied to the next agent. When you have multiple agents set up, clone the most similar agent by selecting the agent in the Agent box. For details about cloning, see Cloning Agent Commission Setups.