Printing Checks

 

Training demonstration related to this topic (click to start):

Checks print on the check printer specified in Preferences. Copies print on the Windows default printer, unless you use the Setup button to select another printer.

Printing Checks

When you are ready to print queued check requests, follow these steps:

  1. Display the checks. You must specify a cash account.
  2. Select the checks you want to print. To select all checks, click SELECT ALL. To select individual checks, double click on the check, or press the Ctrl key and click on the arrow to the left of the branch column.

  3. Click PRINT CHECK.

    The Print Check Queue dialog box appears.

  4. Enter the starting check number, the check date, and a description. If you are printing multiple checks, the first check will print with the starting check number and subsequent check numbers will increment as needed. The date is the date that prints on the check and the date that the check posts to the general ledger. The description does not print on the check; the description is for general ledger information. If you want to print copies of checks, indicate the number of copies to print in the # of Copies field.
  5. To print the checks, click OK.

Posting and Reprinting Checks

After you print checks, verify that they printed correctly. If they did print correctly, post them. Posting applies the checks and creates general ledger entries. If the checks did not print correctly, you can reprint them, or cancel and process them at a later time. If you reprint or cancel, you have the option of creating spoiled checks in the general ledger.

After the checks have printed, the Print Check Queue dialog box appears.

Checks Are OK (Post)

If the checks printed correctly, select this option and click POST. GlobalWare posts the checks to the general ledger and removes the check requests from Check Queue Maintenance.

The Print Check Queue dialog box appears again. You can print copies or close the dialog box by clicking the exit () icon.

Create Spoiled Checks in the General Ledger

If checks are not OK, you can either spoil and reprint them or spoil them and exit to process them at a later time. In either case, GlobalWare will create spoiled checks in the general ledger, which gives you an audit trail of the check numbers. If you want to reuse those check numbers, do not create spoiled checks.

Checks Are Not OK (Spoil and Reprint)

If the checks were printed incorrectly and you want to reprint them now, spoil and reprint.

  1. Select Reprint Checks (Spoil Option).
  2. In the First Bad Check field, specify the first bad check number. For example, if check number 1104 printed correctly and the printer jammed on check 1105, then enter 1105.
  3. In the Next Usable Check field, specify the next usable check number.
  4. Click REPRINT.
  5. If the checks printed correctly, post them. If they did not, spoil and reprint them, or spoil and exit.

Checks Are Not OK (Spoil and Exit)

Spoil the checks and keep the check request in the Check Queue Maintenance if the checks printed incorrectly and you are not ready to reprint the checks.

  1. Select Spoil Checks and Exit.
  2. In the First Bad Check field, specify the first bad check number. For example, if check number 1104 printed correctly and the printer jammed on check 1105, then enter 1105.
  3. In the Next Usable Check field, specify the next usable check number.
  4. Click CREATE SPOILED CHECKS.