Comments Screen

The Comments screen enables you to add comments to individual invoice items. You can also edit and delete them. After adding or changing comments for an invoice item, you can use the REPLACE COMMENTS button to apply the comments to other invoice items. You can use the DELETE COMMENTS button to delete selected comments from multiple invoice items.

Comments are sometimes referred to as sort lines.
Comments are optional.
When adding an invoice item to an invoice, you cannot add comments to the invoice item until you save it. Click SAVE on the Invoice screen. See Using the Invoice Screen.
When you move your cursor over a row in the grid on this screen, a list of pre-defined line numbers appears. These comment line numbers are reserved by GlobalWare for specific data. For more information, see Reserved (Pre-Defined) Comment Line Numbers below.

The Comments screen appears when you click the COMMENTS button on the Invoice screen. See Using the Invoice Screen.

Tip: You can increase the size of this screen by dragging an edge or corner to the desired size. This enables you to more efficiently view and work with data in the grid.

Field and Button Descriptions

The following table describe the fields on the Comments screen.

Field	Description
Num	Line number for the comment.
Data	Comment text. Maximum length is 50 characters.

The following table describes the buttons on the Comments screen.

Button	Description
CLONE COMMENTS	Opens the Clone Comments dialog box. Use this dialog box to duplicate comments. If Select All Items to Clone for this Invoice is chosen, clone all items associated with this invoice (same branch and invoice number). If Select All Items to Clone in the Browse Window is chosen, clone only items listed in the Search Results grid on the Invoice Edit & Query screen. Choose Select items to Clone to receive a confirmation message before cloning a comment to each invoice item (this enables you to skip an item). Choose Clone All to clone comments to all items and receive one confirmation message for all invoice items. A message displays if line numbers exist in the invoices. You can choose to replace the existing comment.
DELETE COMMENTS	Opens the Delete Comments dialog box. Use this dialog box to delete comments from multiple invoice items. For details, see Deleting Comment Lines from Multiple Invoice Items.
REPLACE COMMENTS	Opens the Replace dialog box. Use this dialog box to apply comment changes made on the Comments screen to other invoice items. For details, see Editing an Existing Invoice.

Button

Description

CLONE COMMENTS

Opens the Clone Comments dialog box. Use this dialog box to duplicate comments.

If Select All Items to Clone for this Invoice is chosen, clone all items associated with this invoice (same branch and invoice number).
If Select All Items to Clone in the Browse Window is chosen, clone only items listed in the Search Results grid on the Invoice Edit & Query screen.
Choose Select items to Clone to receive a confirmation message before cloning a comment to each invoice item (this enables you to skip an item).
Choose Clone All to clone comments to all items and receive one confirmation message for all invoice items. A message displays if line numbers exist in the invoices. You can choose to replace the existing comment.

DELETE COMMENTS

Opens the Delete Comments dialog box. Use this dialog box to delete comments from multiple invoice items. For details, see Deleting Comment Lines from Multiple Invoice Items.

REPLACE COMMENTS

Opens the Replace dialog box. Use this dialog box to apply comment changes made on the Comments screen to other invoice items. For details, see Editing an Existing Invoice.

Adding comments to an invoice item

To add a comment to an invoice item:

Perform one of the following actions on the Comments screen:
- If the grid does not list any comments, GlobalWare provides a blank row to add a comment. Specify a line number in the Num field and comment text in the Data field.
- If the grid lists comments, with the last row in the grid selected, press the Down Arrow key to add a new row. Specify a line number in the Num field and comment text in the Data field.
Click the exit () icon on the Comments screen.

A message appears, asking you to confirm saving changes.
Click Yes.

GlobalWare saves the comment.

Editing comments associated with an invoice item

To edit a comment associated with an invoice item:

In the grid on the Comments screen, select the row to edit.
Change the line number in the Num field and/or the comment text in the Data field, as appropriate.
Click the exit () icon on the Comments screen.

A message appears, asking you to confirm saving changes.
Click Yes.

GlobalWare saves the changes.

Deleting comments from an invoice item

To delete a comment from an invoice item:

In the grid on the Comments screen, select the row to delete.
Press Ctrl+Delete.

A message appears, asking you to confirm deleting the comment.
Click Yes.

GlobalWare deletes the comment row from the grid.
Click the exit () icon to close the Comments screen.

Reserved (pre-defined) comment line numbers

The following table lists comments line numbers reserved by GlobalWare for specific data.

Line Number	Description
101	Check number for form of payment C transactions.
102	Market code.
103	Car or hotel room type.
104	Non-air frequent flyer number.
105	Non-air frequent flyer miles.
106 – 110	Delivery address.
111	ETDN vendor.
112	TCN number.
113	IT number (tour code).
114	Reserved for future use.
115	Apollo invoice number (for a subsequent payment stored with the original deposit).
116	On the original ticket, the ticket number it has been exchanged for.
117	Record sequence number.
118	Hotel rate type.
119	Corporate ID number (for a car segment).
120-124	Reserved for future use.