Processing Table Overview

The Processing Table function enables an agency to control what types of invoices are permitted and which general ledger accounts are to be posted to for transactions involving invoices. The Processing Table is used when an invoice is posted to the general ledger and also when a check, receipt, or adjustment is applied to it. It is also used when a posted invoice is voided or an accountable field is edited.

WARNING: Because changes to this table can adversely affect how transactions are posted, it is highly recommended that you do not make changes to it. Contact the GlobalWare Help Desk for assistance.

Note: You should not change charts after items have posted to them. New general ledger entries would post to the new chart, while previous entries would remain in the original chart. For example, assume you post a receivable sale and then change the AR chart from 1510 to 1530. The sale posted to 1510. When you subsequently apply a receipt to it, GlobalWare will post to 1530 and both charts will have a balance rather than netting to zero. If you do need to change the chart, you need to journal-entry all open items to the new chart.

Types of Invoices Permitted

Each table entry defines one specific type of invoice. The first three columns are the combination of the codes for Sale Type, Settlement Plan, and Type of Revenue that is to be permitted.

If a specific combination of Sale Type, Settlement Plan, and Type of Revenue is not in the Processing Table, GlobalWare will not save an invoice with that combination. For example, the provided processing table has two Tracking entries, RTC and RTH (car and hotel). If you want to interface tours as tracking items, you need to add RTT to the processing table before you start interfacing them.

A/R, A/P, Commission, and Sales

These four columns determine which general ledger accounts are to be posted for transactions involving invoices. The general ledger number to be entered contains eight digits. The first four digits identify the primary general ledger account (chart) and the last four digits identify the branch.

9999 in the branch digits means to post to the branch for the invoice. If you enter a specific branch number, GlobalWare posts to that branch regardless of the branch number in Invoice. For example, 20100001 tells GlobalWare to post to the ARC Payable account for branch 01. 40109999 tells GlobalWare to post to the Air Commission account for the branch on the invoice item.

9999 in the chart digits means no processing is to be done for the particular column it is in. Tracking entries have 9999 for the AR and AP charts because tracking items never post to AR or AP.

Following are some examples:

Example 1:      R A A 15109999 20109999 40109999 70109999

For Retail, ARC, and Air, when you post invoices to the general ledger, GlobalWare posts to chart 1510 (Accts Receivable) if the item is non-plastic, the provider liability (net remit, which is negative commission for plastic items or total cost less commission for non-plastic items) posts to chart 2010, the commission income posts to chart 4010, and the sale posts to chart 7010. All posting is to the branch of the invoice item.

Example 2:      R T C 99999999 99999999 40909999 709099999

For Retail, Tracking, and Car, nothing posts to accounts receivable or accounts payable; the commission and sale post to 4090 and 7090, respectively.

For details about how invoices post to the general ledger, see Cash-Basis Posting and Accrual Posting.