Travel & Billing Statements

A travel and billing statement serves as a travel confirmation and billing notice for a party. Each party's statement consists of two parts.

The first includes each passenger's name, itinerary, and group options. (If on the Travel Statement the itinerary and options are the same for each passenger in the party, this information is listed only once.)

The second section itemizes the party's charges and payments.

You have the following options:

• Print statements by account ID or party.
• Print statements for all parties, for a particular party, or for a particular passenger.
• Print statements for new parties (created since a particular date) or for all parties.
• Exclude parties that have a zero balance (they have paid in full or you have entered only passenger information and no transactions).
• Use pre-printed statement stock, or you can have GlobalWare print your agency's address on the statement.
• Print any of the comments for the group on the statement heading.
• Enter special remarks for the statement and print them at various places on the statement.

Payments and checks will not appear on the statements until they have been applied to group transactions. On account and unapplied payments and checks are not included on statements.

You should generate the Group Exception List and correct any problems before you print group travel statements to ensure the accuracy of statements.

Running the Statements

To run the travel and billing statements:

1. On the Groups submenu, click Travel & Billing Statements.

   The Travel & Billing Statements dialog box appears.

   Travel & Billing Statements dialog box

   

   Field descriptions

   The following table describes the fields on the Travel & Billing Statements dialog box.

   Field	Description
   Statement Type	Select By Account ID (Billing Statement) to print the billing statement by account ID. Select By Party ID (Travel Statement) to print the travel statement by party ID.
   Account ID	If you are running a billing statement, leave this blank for all accounts, or enter a customer account ID to limit statements to that account; @tagged to limit statements to tagged accounts, or @ plus an interest to limit statements to accounts with that interest.
   Party ID	If you a running a travel statement, enter a party ID.
   Group ID	Identifier of the group for which to run the statement. Leave this field blank to include all groups. To find and select a group ID, click the lookup () button. The Find Group screen appears. For details, see Using the Lookup Buttons and Screens.
   Passenger	For a travel statement, enter the name of the passenger who will receive it.
   Created Since	If you only want to print the statement for new parties, enter a cut-off date (tell GlobalWare you only want parties created since a specific date).
   Include Zero Balance Statements	Select the option to include zero-balance statements. Clear this check box to exclude parties that have a zero balance.
   Include Group Remarks (10 Only)	Select this option to include the comments that you entered by using the Group Maintenance function.
   Preprinted Stock	Select this option to use pre-printed stock. Clear this check box to make GlobalWare print your agency’s address at the top of the statement.
   Statement Name	Enter the name of the statement.
   Before Passenger Info	Enter remarks to appear before the passenger information on the statement.
   After Itinerary	Enter remarks to appear after the itinerary on the statement.
   After Options	Enter remarks to appear after the options on the statement.
   Before Charges	Enter remarks to appear before the charges on the statement.
   Before Payments	Enter remarks to appear before the payments on the statement.
   End of Statement	Enter remarks to appear at the end of the statement.

2. Complete the fields as appropriate.
3. Choose one of the following print options:

   • To print the statement immediately, click PRINT.

     The Send to dialog box appears. Select a statement destination. For more information, see Printing Overview.

   • To store the statement as part of a batch for printing later, click BATCH.

     The Choose a Batch dialog box appears. For more information, see Batch Printing.

Statement Example

Travel & Billing Statements example