Voiding Deposit Items

Use the Void Deposit Item screen to void posted cash receipts for a bank deposit. This screen appears when you double-click a posted receipt in the grid on the right side of the Bank Deposit screen. For information about the Bank Deposit screen, see Creating Deposits and Working with Existing Deposits.

Note: Receipts displayed in the grid with a blue background have been posted. Those with a gray background have not been posted. You cannot void unposted receipts. However, you can delete them by selecting the row in the grid for the receipt you want to delete and pressing Ctrl+Delete.

Click one of the following buttons as appropriate:

• ADD NEGATIVE CR – Enters the cash receipt amount as a negative value in a separate general ledger transaction. This results in two transactions (a positive deposit and a negative void) to reconcile with the final total in the bank statement.
• UPDATE CR – Subtracts the cash receipt amount from the general ledger bank deposit transaction. This results in a balance that matches the bank statement.
• CANCEL – Cancels the voiding process.

If you update a receipt, the procedure you perform to reconcile the bank account does not change. However, if you add a negative receipt, you must deal manually with the multiple items that add up to one deposit.

To reprint the deposit slip after you void a cash receipt, retrieve the deposit on the Bank Deposit screen, and then click PRINT. For details, see Creating Deposits and Working with Existing Deposits.

GlobalWare performs the following actions when you void a cash receipt:

• Updates the bank deposit in the general ledger or adds a negative deposit to the bank deposit control.
• Writes reversing general ledger transaction records for each item the cash receipt was applied to in the bank deposit control. Reversing entries have a Ref1 field value of "00000VOID" and an amount equal to the general ledger transaction * negative (-)1.
• Unapplies the items it was applied to or closes the cash receipt if it was on account.
• Creates a reversing cash receipt record (cash receipt with minus amount) with a new receipt number. Reversing entries have a From field value of "Voided Receipt" + the Cash Receipt Number and a Status equal to R.
• Marks the original cash receipt as voided (Status = V).

If you receive an error while attempting to void a receipt, see the section about error messages in Void Cash Receipt.