Credit Card Reconciliation (CCR) Overview

Credit Card Reconciliation (CCR) compares information about charges in GlobalWare with information provided by credit card companies.

1. To reconcile, CCR compares GlobalWare transactions to credit card transactions (billings sent from credit card companies and airlines) for the following:

   • Matching document numbers
   • Matching amounts

   Transactions that meet all of these requirements are considered reconciled.

2. CCR then generates reports that list reconciled and unreconciled transactions. These include:

   • Credit Card/GlobalWare Reconciliation Report
   • Credit Card/Offsetting Transactions Report
   • Unreconciled GlobalWare Invoices Report
   • Unreconciled Credit Card Transaction Report

These reports enable you to:

• Discover and correct mistakes in charges and billings
• Find differences between the amount at which a transaction was booked and the amount actually charged
• Make sure that refunds are credited on billings

These reports are also valuable to your corporate clients. They assure your corporate clients of the validity of billings from credit card companies. Also, because the reports show the amount not yet billed from invoiced tickets, your corporate clients can anticipate future billings.

Credit Card Source Data

Credit card companies provide data to your corporate clients in various formats. CCR handles these formats for you; you only need to specify the credit card type.

GlobalWare reconciles Diners Club, American Express, Visa, and TP cards for AA, UA, and DL. If you want to reconcile other types of cards (for example, MC), you can use the generic CC. The specification for the generic CC file is in the GlobalWare software download image (Generic_CCR_Layout.doc).

American Express provides several formats. GlobalWare processes the KR-1002 format. Your corporate clients need to request their data in this format.