See Cash Balance

Training demonstration related to this topic (click to start): Individual Checks (12:07)

You can view the current balance of any general ledger account in GL Edit & Query, GL reports, or Chart of Accounts maintenance. However, cash accounts can have unposted deposit items (cash receipts), which are not reflected in the balance. The See Cash Balance function enables you to view a balance that includes unposted items. It also breaks down the balance with subtotals for checks, receipts, and adjustments.

To view the balance in a cash account:

1. On the A/R submenu, click See Cash Balance.

   Note: The list is limited to the branches to which the employee has access.

   The See Cash Balance dialog box appears.

   See Cash Balance dialog box

   

2. In the Month to Balance field, specify the month and year you want to view. GlobalWare will display information from the accounting period that contains the 15th of that month.
3. Select the cash account from the accounts listed in the box.

4. Click OK.

   

   Your cash balance is automatically calculated and displayed with the following information for the selected cash account and accounting period:

   Field	Description
   Beginning Cash Balance	The balance as of the beginning of the period.
   Checks Issued This Month	Total of checks issued in this period.
   Deposits Made This Month	Total of posted deposits in this period.
   Deposits Not Yet Posted	Total of unposted deposits in this period.
   Journal/Other Entries	Total of all non-check/non-receipt entries in this period.
   Ending Cash Balance	Beginning balance less check total plus deposit totals plus journal entry total.

5. To show check balances detailed by standard, EFT, and ACH, click Show Check Detail.
6. After you finish viewing the cash balance, repeat these steps to view another account or period, or click the exit () icon or press Alt+X to close the dialog box.