Accrual Posting

This topic provides an overview of how different forms of payment for a $1000.00 sale with a $100.00 commission post to the General Ledger when you use accrual accounting.

Post to G/L is done by AR (customer) Due Date (except tracking items, whose sales post on the commission received date).

Posting is summary to Sales and Revenue charts (by revenue type, such as air) and individual to AR and AP. Posting is individual to AR and AP for audit trail/history.

For multiple payment services (for example, a tour with deposit and final payment), sales for all items in the service post to G/L as of the AR date of the last item. (The AR, AP, and revenue for each item post on its individual AR due date.)

If there is a discount or markup, that amount is posted to the commission chart.

The Processing Table determines which specific charts sales, commissions (revenue), AR and AP post to. The Sales Contra and Commissions Receivable (AR Commission due) charts are set in System Control.

ARC/Direct Plastic

Post Invoices to GL

ARC AP Sales Contra

+100 +1000

Air commission Air Sales

-100 -1000

ARC/Direct Receivable

Post Invoices to GL	AR customer Sales Contra	+1000 +1000	ARC AP Air commission Air Sales	-900 -100 -1000
Bank deposit	Bank	+1000	AR customer	-1000

ARC/Direct Cash (Same as AR, Except Order of Events)

Bank deposit	Bank	+1000	AR customer	-1000
Post Invoices to GL	AR customer Sales Contra	+1000 +1000	ARC AP Air commission Air Sales	-900 -100 -1000

Invoice (Non-ARC) Credit Card Tour

Post Invoices to GL	AR commission due Sales Contra	+100 +1000	Tour commission Tour Sales	-100 -1000
Check from provider	Bank	+100	AR comm due	-100

Invoice (Non-ARC) Cash/Receivables

Post Invoices to GL	AR customer Sales Contra	+1000 +1000	AP provider Tour Comm Tour Sales	-900 -100 -1000
Check from customer	Bank	+1000	AR customer	-1000
Check to provider	AP provider	+900	Bank	-900

Tracking (Car/Hotel)

Check from provider	Bank	+100	Car revenue	-100
Post Invoices to GL	Sales Contra	+1000	Tour Sales	-1000