Hotel Sell Optional Field Data

The following is a list of optional field data for Hotel Sell.

Some optional fields are contained in the fixed header part of this transaction, for example, crib. 
They will not be accepted for input in this section.
 

Code

Description

AD

Customer Address. There are two options to express the customer address:

  • Include the address in the Optional Field <Contents>.

  • Get the address from the PNR/BF. Include the character 'W' in <Contents>, and use a value of '1' for Optional Field Length.

AI

Alternate Availability Indicator. This indicator is returned in Hotel Complete Availability <HotelCompleteAvailability_#> response in the Room By Request <RoomByReq> element, which is located in <HotelRate> (HTRT KLR).

Y = The request is referenced from an Alternate Availability response.

N = The requested room is readily available.

AV

Advance deposit

BS

Booking Source. This eight-digit ARC/IATA number is assigned to the Pseudo City Code (PCC) that is making the request.

BT

Bed Type Configuration. The bed type configuration for a room, which includes the number of beds and bed size. For example: “A2K”, “*2Q”, “B1D”, or “A2*”.

Note: The BT field is not used to request extra bedding.

CD

Corporate Discount/Negotiated Rate. These rates are negotiated between major corporations and hotel chains. The format is CorporateDiscountNumber@RateAccessCode. The Rate Access Code is six-digit code provided by the vendor.

CM

Commissionable Booking. Flags a booking that will include an agency commission for the sale.

Y = Commissionable

N = Not Commissionable

CN

Credit Card Name. The name that the credit card company has on file for the credit card entered in the Form of Guarantee. This name can be different for the name in the hotel booking and the name in the PNR/BF <Firstname Lastname>.

DP

Deposit. The deposit can also be a Payment Guarantee (GT). For credit cards, the credit card code, number, and expiration date are included as optional fields. Maximum of 25 characters.

Example: AX98765432123EXP1295.

Other forms of deposit include: guaranteed by the agency (AGT), deposit has been taken (DPST), and deposit with free-form text.

EC

Extra Child. Adds an additional Child traveler, in addition to any Children who where entered in the preceding Hotel Complete Availability or Hotel Rules request.

EX

Extra Adult. Adds an additional Adult traveler, in addition to any Adults who where entered in the preceding Hotel Complete Availability or Hotel Rules request.

FG

Frequent Guest Number. A number assigned by a chain for frequent guests. Format: The two-character Chain or All Brands Code followed by the Frequent Guest Number, which has a maximum of 35 characters.

For example: BW12345678987654321 for Best Western or EM112345678987654321 for Every Marriott.

FT

Frequent Air Traveler Number.

GI

Guarantee Type Indicator. The Guarantee Type Indicator for Room Rate values are:

G - Guarantee

D - Deposit

P - Prepaid

GT

Payment Guarantee. Can also be a Deposit (DP).

For credit cards, the credit card code, number, and expiration date are included as optional fields. Maximum 25 characters. Example: AX98765432123EXP1295.

Other forms of guarantee are: guarantee to agency with IATA number in AAA (AGT), guarantee to agency with the following IATA number, and guarantee free-form text.

ID

Customer Identification Number. A 19-character special code given by hotels for promotional bookings.

MI

Meals Included Indicator. Y/N list that represents Breakfast, Lunch, and Dinner, respectively. Examples:

YYY = Breakfast, Lunch, Dinner

NNN = No Breakfast, No Lunch, No Dinner

YNN = Breakfast, No Lunch, No Dinner

MP

Mileage Plus number. This can be used to use or gain mileage plus numbers.

MR

Merchant Record Locator (CMR)

NF

First Name. Optional. The first name of the primary traveler in the booking. Minimum of one character.

Must be used with NL to create a full name. Overrides the First Name field in the PNR/BF.

NL

Last Name. The last name of the primary traveler in the booking. Minimum of two characters.

Must be used with NF to create a full name. Overrides the Last Name field in the PNR/BF.

NR

Non-refundable type for a Room Rate.

Y = Non-refundable

N = Refundable (default)

PT

Pricing Type. Indicates that the rate in the Sell request is an approximate total. The values are:

AP = Approximate Total Plus. The total includes all taxes, surcharges, and extra charges.

AT = Approximate Total. The total includes all taxes and surcharges, but does not include any extra charges.

RA

Rollaway bed for an adult. Maximum of three beds.

RG

Guaranteed rate

SI

Special Information. Information about guest requests, such as ground floor or a feather pillow.

TN

Tour number

TR

Total Rate Amount. The total amount, per room, including taxes and surcharges, for the stay. The format is a three-character currency code followed by a nine-digit rate amount. This rate also includes extra options, if the Pricing Type (PT) is "AP". Has common <HotelSell> currency code and decimals field.