Rooming List

The Rooming List report shows which passengers in a group have the same rooming code. This report shows hotel or cruise vendors the passengers who are rooming together and what types of rooms they are in (single, double, and so forth), to assist them in making room assignments and passenger lists.

The report includes the following information for each passenger: passenger name, rooming remarks, and hotel in and out dates.

The report leaves empty columns for room number and luggage count that the provider can fill in as desired. The report lists the total number of active passengers and the total number of single rooms, double rooms, and so forth. If you include canceled passengers, the report also includes the total number of passengers who have canceled.

You have the following options:

• Include only those passengers who have chosen a particular option. For example, if the group has options such as single room or deck cabin, you can list only passengers that have chosen that option.

• Generate the report with a cross-reference. The report with cross-reference lists each passenger in alphabetical order. If the passenger is the first alphabetically in a room or the primary contact, the other passengers in that room are listed underneath the first. If the passenger is not the first, the report includes a "See" reference, which indicates who the first passenger in the room is.

  With no cross-reference, the report groups each room's passengers, listing the first passenger in the room first, and then the others in alphabetical order.

• Include the primary contact.
• Retrieve only passengers created since a specific date.
• Include the passenger title.
• Include canceled passengers on the report.
• List the primary contact first.
• Enter one or two remarks for the report heading, which enables you to tailor the report for a particular vendor or tour guide.
• Include passengers with no rooming codes, which enables you to check for missing rooming codes before you send the report to the vendor.
• Create a new page per option and group.
• Include header remarks.

Running the Report

To run the report:

1. On the Groups submenu, click Rooming List.

   The Rooming List dialog box appears.

   Rooming List dialog box

   

   Field descriptions

   The following table describes the fields on the Rooming List dialog box.

   Field	Description
   Group ID	Identifier of the group for which to run the report. Leave this field blank to include all groups. To find and select a group ID, click the lookup () button. The Find Group screen appears. For details, see Using the Lookup Buttons and Screens.
   Passengers Create Date	Date filter for the report. Specify a date to include only passengers created since that date.
   Include Passengers with Option	Option filter for the report. To include only passengers who have chosen a particular option (for example, a single room or deck cabin), select that option from the drop-down list.
   Include Canceled Passengers	Indicates whether to include canceled passengers.
   Include Passengers Cross Reference	Indicates whether to include a passenger cross-reference.
   List Primary Contact First	Indicates whether to list the primary contact first.
   Include Passengers with No Rooming ID	Indicates whether to include passengers who have no room ID assigned to them.
   New Page Per Group Option/Group	Indicates whether to start each group option and group on a new page.
   Header Message	Message text to include in the header area of the report. You can provide one or two messages.

2. Complete the fields as appropriate.
3. Choose one of the following print options:

   • To print the report immediately, click PRINT.

     The Send to dialog box appears. Select a report destination. For more information, see Printing Overview.

   • To store the report as part of a batch for printing later, click BATCH.

     The Choose a Batch dialog box appears. For more information, see Batch Printing.

Report Example

Rooming List report example