Using the Record Checks Screen

Training demonstrations related to this topic (click to start): Individual Checks (12:07) Batch Checks, EFT, and ACH (9:56)

You can use the Record Checks screen to:

• Write individual checks (standard checks, electronic funds transfer [EFT], or automated clearing house [ACH]). You can store standard checks in the check queue. See Write Individual Checks.
• Store batches of provider, customer, or expense checks created with Create Expense Payables or journal entries posted to accrued payables. See Batch Checks.
• Store batches of provider, customer. employee, vendor, and expense EFT checks created with Create Expense Payables or journal entries posted to accrued payables. See Batch EFTs.
• Store batches of provider, customer. employee, vendor, and expense ACH checks created with Create Expense Payables or journal entries posted to accrued payables. See Batch ACHs.
• Void or delete checks. See Voiding or Deleting Checks.

For more information about the Record Checks function, see Record Checks Overview.

Accessing the Record Checks Screen

To access the Record Checks screen, on the A/P submenu, click Record Checks.

The Record Checks screen appears.

Note: The Record Checks screen varies based on the selection in the field directly under the Check Entry heading (Write Individual Checks, Batch Checks, Batch EFTs, Batch ACHs, or Void/Delete Checks).

With the exception of the Write Individual Checks version of the screen, the top area of the screen displays fields used for querying checks. After you provide search criteria and click SEARCH, checks that match the search criteria appear in the Search Results grid (or in the Check to Void/Delete grid for the Void/Delete Checks version of the screen).

Tips:

• Press F4 with a search result row selected to view check details. Select the Previous or Next button to view check details for the previous or next check in the search results.

• You can increase the size of this screen by dragging an edge or corner to the desired size. This enables you to more efficiently view and work with data in the Search Results or Check to Void/Delete grid.

For descriptions of fields, buttons, and links on the Record Checks screen, see the appropriate topic below:

• For the Write Individual Checks version, see Write Individual Checks.
• For the Batch Checks version, see Batch Checks.
• For the Batch EFTs version, see Batch EFTs.
• For the Batch ACHs version, see Batch ACHs.
• For the Void/Delete Checks version, see Void or Delete Checks.