Deleting Expense Payables

You can delete an expense payable only if the posting date is in an open period. If the posting date is in a closed period, you cannot delete it. However, you can reverse it on the current date. Expense payables that are partially paid or are in the check queue waiting to be printed cannot be deleted.

When you delete an expense payable, GlobalWare changes all expense amounts to zero to balance the general ledger. GlobalWare also records all changes to general ledger transactions in the GL Change Log. For more information, see GL Change Log.

To delete an expense payable:

1. In the Vendor box on the Expense Payables screen, select the vendor for which you want to delete an expense payable.

   The Details grid lists expense payables associated with the vendor.

2. Select the expense payable to delete.

   Note: Expense payables highlighted in green are partially paid or have checks waiting in the check queue to be printed. You cannot delete them.

3. Click DELETE or press Ctrl+Delete.

   A message appears.

4. Perform one of the following actions, depending on the message displayed:

   • If the posting date for the expense payable is in an open period, the message asks you to confirm deleting it. Click OK.
   • If the posting date is in a closed period, the message informs you that GlobalWare cannot delete an expense payable in a closed period. It also asks whether you want to reverse it on the current date. To reverse the general ledger entries and close the original and reversing payable transactions, click OK. Otherwise, click Cancel.