Moving an Item

You can use the Adjust Accounts function to move one item (by clicking a single item) or more items (by Ctrl + click to highlight) to another account ID. You can move the full or a partial amount. However, you cannot move more than the full amount.

• If you move the full amount, the account IDs on the payment record and the cash receipt record (if there is one) are changed.
• If you move a partial amount, the amount on the existing records is reduced, and a new record is created with the amount that was moved. The new cash receipt has the same check number and the new account ID.
• Adjusting entries are made in the general ledger, reversing the item out of the original account and into the new account. This keeps the subledger in balance with the general ledger, and provides a complete audit trail.

Moves are not allowed:

• If the item has been previously billed (it is on a closed statement). Instead, create new adjustments for the old and new accounts.
• If the item is an invoice item. Instead, edit the invoice.
• If the item is a check. Instead, void the check and re-enter it.

To move an item:

1. Select one or more items and click MOVE.

   The Move Account dialog box appears. The Amount to Move total is the total of all items.

   Move Account dialog box

   

2. Complete the dialog box as follows:

   • Select the type of account you want to move the item to.
   • Enter the account ID that you want to move the item to.
   • If necessary, edit the comment field.
   • Enter the amount to move if needed. You can move the entire amount or a part of it.
     Note: When moving multiple items, the Amount to Move field cannot be edited.
3. Click OK.

Notes:

• When you move an item, adjusting entries are made in General Ledger to unapplied funds. No adjusting entries are made for the offset of the original adjustment. You might want to edit the offset in the general ledger, which has the original account ID of the adjustment. For example:

  Chart	Comment	Ref2	Amt	PayId
  1010	Check bounced	ABCCORP	-500
  2040	Check bounced	ABCCORP	500	935
  2040	Move 935 to XYZCORP	ABCCORP	500	935
  2040	Move 935 from ABCCORP	XYZCORP	-500	935

  There is no adjusting entry to 1010 for the new account ID, so you might want to edit the original entry.

• If you apply a provider cash receipt in Bank Deposit and you then unapply it and move it to another account ID, the cash receipt is not updated.